Instructions to Authors

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

• The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
• The submission file is in Microsoft Word file format. Manuscript should be submitted in 2 separate files i.e. Title Page (containing authors' details) and Blinded Article File (without any mention of authors' or institution names)
• The text is double-spaced; uses a 12-point font; either Times New Roman or Arial font; and all illustrations, and tables are placed within the text at the appropriate points, rather than at the end.
• Figure legends can be placed at the end of the text. Each figure is saved and uploaded as a single file, not embedded in the main text Word file. Figure format can be JPG or TIFF. Figure files should be properly labelled and important findings should be highlighted in figures e.g. by arrows.
• The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines. Where available, URLs for the references have been provided.

Author Guidelines

Eastern Journal of Medical Sciences (EJMS) is an international, online and print journal published quarterly by the Mansa STM Publishers, Bhopal, India. EJMS is aimed to promote scientific communication among medical researchers worldwide. The journal’s full text is available online at https://mansapublishers.com/index.php/EJMS. The journal allows free access (Open Access) to its contents, therefore; authors are free to self-archive the final accepted version of the article.

Manuscript Submission

All manuscripts must be submitted online through the journal’s online manuscript submission system. The manuscript should also be submitted simultaneously as an e-mail attachment to sayantheboss@yahoo.co.in. Postal submission will not be entertained.

Ethics, informed consent, and patient anonymity

Authors should obtain ethical clearance from the ethical committee for the study and if requested by the journal’s editorial board, the authors should produce the copy of ethical clearance. It is the author's responsibility to ensure patient's anonymity. In images or illustrations, patient’s eyes should be masked. However, if the eye area is the focus of illustration, patient's nose and mouth should be masked and written consent must be obtained from the patients'/legal guardian. Patients' names should be removed from the figures, radiographs, and CT scans unless written consent is obtained. Studies reporting the experimental investigation on human subjects, procedures should follow the standard guidelines and ethical standards and authors should indicate that study was performed with informed consent from the patients/legal guardian or assent from the children aged over 7 years participating in the trial.

The Editorial Process

All manuscripts submitted to the journal must be original contributions submitted to EJMS alone, must not be previously published, already accepted for publication, or under consideration for publication elsewhere. After acceptance in the journal, the manuscript must not be published elsewhere in any form, without prior permission of the editor-in-chief or publisher. All the manuscript submitted to the EJMS receives individual identification code and would initially be reviewed by the editors for suitability for publication. Manuscripts with insufficient originality, serious scientific or technical flaws or lack of a significant message are returned back before proceeding for formal peer-review.

Manuscripts found suitable for publication are sent to two or more expert reviewers for peer-review. At the time of submission, all the authors are requested to suggest two or three qualified reviewers, experienced in the subject of the submitted manuscript, but this is not mandatory. The reviewers should not be affiliated with the same institution as the contributor/s. However, the selection of these reviewers is at the sole discretion of the editor. The journal follows a double-blind review process, wherein the reviewers and authors are unaware of each other’s identity. After receiving the reviewer’s report/comments, the report will be communicated to the authors for possible corrections. Authors will be directed to submit revised manuscript within the time limit, along with a point by point response to reviewers’ comments.

We ensure speedy publication of the submitted articles and target to finish the initial review process within 4-6 weeks. However, this time period can change depending upon the quality of the manuscript submitted, reviewer’s response and time taken by the authors to submit the revised manuscript.

Article Proofs

Manuscripts accepted for publication are copy edited for grammar, punctuation, print style, and format. Page proofs are sent to the corresponding author through e-mail. They must carefully check and return the revised manuscript within 72 hours. It is the responsibility of the corresponding author to ensure that the galley proof is to be returned without delay with correction. In case of any delay, authors are responsible for the contents appeared in their published manuscripts.

Authorship Criteria

All the authors should have substantial contributions to each of the following three components: 1. Concept and design of study or acquisition of data or analysis and interpretation of data; 2. Drafting the article or revising it critically for important intellectual content; and 3. Final approval of the version to be published. Participation solely in the acquisition of funding or the collection of data does not justify authorship as the general supervision of the research group.

Contribution Details

Authors should provide a description of contributions made by each of them towards the manuscript. At least one author should take the responsibility for the integrity of the work and should be designated as 'guarantor'. Authors' contributions will be published along with the article. 

Conflicts of Interest/Competing Interests

All authors must disclose any conflicts of interest they may have with publication of the manuscript or an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented.

Copies of any permission(s)

It is the responsibility of authors/contributors to obtain permissions for reproducing any copyrighted material. A copy of the permission obtained must accompany the manuscript.

Clinical trial registry

EJMS recommends registration of clinical trials and preference would be given to registered clinical trials. Trials can be registered in any of the following trial registers: http://www.ctri.in/ ; http://www.actr.org.au/  http://www.clinicaltrials.gov/; http://isrctn.org/

Author Fees: This journal charges the following author fees.

Article Submission Fees: 0.00 (INR). There is no Article Submission Fee.

Fast-Track Review: 8000.00 (INR). With the payment of this fee, the review, editorial decision, and author notification on this manuscript are guaranteed to take place within one week.

Article Processing Fee: If this paper is accepted for publication, you will be asked to pay an Article Processing Fee to cover the publication costs. Due to increasing cost of publication and website maintenance etc. we are going to revise the article processing charges from 1st January 2020 onwards. New charges will be as follows - 

Article Processing Fee (1st January Onwards)

Article Type	Authors from Indian Institution	Authors from outside India
Editorial/ Commentary	Free	Free
Invited Article	Free	Free
Original Article	Rs 3000/-	US$ 150
Review Article	Rs 3000/-	US$ 150
Systematic Review	Rs 3000/-	US$ 150
Meta-analysis	Rs 3000/-	US$ 150
Short Communication	Rs 2000/-	US$ 80
Case Report	Rs 2000/-	US$ 80
Letter to Editor	Rs 1500/-	US$ 50
Images	Rs 1500/-	US$ 50
Book Review	Rs 500/-	US$ 50

Preparation of Manuscript

Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journals" developed by the International Committee of Medical Journal Editors (October 2006). The manuscript should be typewritten in 12 font size using Times New Roman font, with margins of at least one inch on all sides. Pages should be numbered consecutively on the top right corner of the pages, starting with the title page. The matter should be arranged in the following order: Title page, Abstract, Introduction, Materials and Methods, Results, Discussion and Conclusions, Acknowledgement, References, Tables and Figures along with caption and legends. The manuscript should be submitted in two separate files: 1. Title page, and 2. Blinded article file.

Title Page

This file should provide –

1. Type of the manuscript (original article, review article, short communication, case report, letter to editor, etc.)
2. Title of the manuscript.
3. Short running title (up to 50 characters)
4. Names of all the authors/ contributors (with their highest academic degrees, designation, and affiliations)
5. Name(s) of department(s) and/ or institution(s) to which the work should be credited.
6. Corresponding author details including full address, e-mail address and phone number or mobile number.
7. The total number of pages, figures, and tables.
8. Word counts (separately for abstract and the text excluding the abstract, references, tables and figure legends).
9. Source(s) of support in the form of grants/ funding, equipment, drugs, or all of these.
10. Registration number, in case of a registered clinical trial.
11. Conflicts of interest of each author.
12. Contribution details.

Blinded Article file

The manuscript must not contain any mention of the authors' names, initials or the institution. The main text of the article, beginning from Abstract till References (including tables) should be in this file. Use doc files and do not zip the files.

Abstract

An abstract (not exceeding 300 words) should be provided typed on a separate sheet. The abstract should be structured (except for case reports) and include objective, methods, results, and conclusion.

Keywords

Up to 4-6 keywords must be provided related to the work. These keywords should be typed at the end of the abstract.

Introduction

It should be a concise statement of the background to the work presented, including relevant earlier work, suitably referenced. It should be started on a new page.

Materials and Methods

It shall be started as a continuation of the introduction on the same page. All important materials and equipment, the manufacturer’s name and, if possible, the location should be provided. The main methods used shall be briefly described, citing references. New methods or substantially modified methods may be described in sufficient detail. The statistical methods and the level of significance chosen shall be clearly stated.

Results

The important results of the work should be clearly stated and illustrated where necessary by tables and figures. The statistical treatment of data and significance level of the factors should be stated wherever necessary. Data that is not statistically significant need only to be mentioned in the text and no illustration is necessary.

Discussion

This section should deal with the interpretation of results, making readers to understand the problem taken and should be logical. The discussion should state the scope of the results, which need to be further explored.

Conclusions

Concisely summarize the principal conclusions of the work and highlight the wider implications. This section should not merely duplicate the abstract.

Types of Manuscripts

Original articles: Randomized controlled trials, intervention studied, studies of screening and diagnostic test, outcome studies, cost effectiveness analyses, case-control series, and surveys based studies can be sent under this heading. Reports of randomized clinical trials should present information on all major study elements, including the protocol, assignment of interventions, methods of randomization, and masking (blinding). Text should be divided into following sections: Abstract, Introduction, Material and Methods, Results, Discussion, References, Tables and Figure legends. Recommended word limit is up to 3000 words excluding abstract, tables, figures and about 40 references.

Review Articles: Review articles are the systemic critical evaluation of already published material. It is expected that these articles would be written by experts or individuals who have done substantial work on the subject. A review article should be written in following steps - define the problem, summarize previous investigations to define the state of current research, identify relations, contradictions, gaps and inconsistencies in the literature reviewed, suggest clinical practice based on the current evidence and suggest further areas of research. Recommended word limit is up to 4000 words excluding about abstract, tables, figures and up to 50 references.

Systematic Reviews & Meta-analysis: EJMS also encourages publication of systematic reviews and meta-analysis on various topics of clinical significance. These should provide information on search strategies to retrieve relevant studies, methods used to assess the scientific validity of retrieved studies, and the process of generating a bias-free list of citations to answer the topic under review. Recommended word limit is up to 4000 words excluding about abstract, tables, figures and up to 75 references.

Short Communications:  Short correspondence pertaining to research can be sent under this heading. Word count should not exceed 2000 words with an abstract of up to 200 words and up to 25 references. Letters must not duplicate other material published, submitted or planned to be submitted for publication. The matter should be divided into introduction, methods, results, and discussion and should follow all other guidelines in ‘Preparing the Manuscript’

Case reports: New, interesting or rare cases of clinical significance can be reported. However, mere reporting of a rare case may not be considered. Prescribed word limit is up to 1500 words excluding up to 15 references and abstract. Case reports should be written under the following headings: Abstract (unstructured), Key-words, and Introduction, Case report, Discussion, References, Tables, and Legends in that order.

Letter to the Editor: These should be short and decisive observation, preferably be related to articles previously published in the journal. Word limit is up to 1000 words and up to 10 references.

Reporting Guidelines for Specific Study Designs

Initiative	Type of study	Source
CONsolidated Standards Of Reporting Trials (CONSORT)	Randomized controlled trials	http://www.consort-statement.org
STAndards for Reporting of Diagnostic accuracy (STARD)	Studies of diagnostic accuracy	http://www.stard-statement.org
Meta-analysis Of Observational Studies in Epidemiology (MOOSE)	Meta-analyses of observational studies	http://www.equator-ntework.org
Preferred Reporting Items for Systematic reviews and Meta-Analyses (PRISMA)	Systematic reviews/ Meta-analyses of RCT	http://www.prisma-statement.org
STrengthening the Reporting of OBservational studies in Epidemiology (STROBE)	Observational studies in epidemiology	http://www.strobe-statement.org

References

References should be numbered consecutively in the order in which they are first mentioned in the text (not in alphabetic order). Identify references in the text, tables, and legends by Arabic numerals in the square bracket after the punctuation marks. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure. The titles of journals should be abbreviated according to the style used in Index Medicus. Use complete name of the journal for non-indexed journals. Avoid using abstracts as references. 

Standard Journal Articles

1. For up to three authors

Agrawal A, Singh VK, Varma A. Intravenous arginine vasopressin infusion in refractory vasodilatory shock: A clinical study. Indian J Pediatr. 2012;79(4):488-493.

1. For more than three authors: List the first three authors followed by et al.

Nobili V, Marcellini M, Giovannelli L, et al. Association of serum interleukin-8 levels with the degree of fibrosis in infants with chronic liver disease. J Pediatr Gastroenterol Nutr. 2004;39(5):540-4.

Personal author (book)

Leung AK.  Common Problems in Ambulatory Pediatrics: Symptoms and Signs, 1^st ed. New York: Nova Science Publishers, Inc.; 2011.

Chapter in a book

Leung AK.  Oral rehydration therapy and early refeeding in the management of childhood gastroenteritis.  In: Overton LT, Ewente MR, Eds.  Child Nutrition Physiology.  New York: Nova Biomedical Books; 2008. p. 127-152.

Conference proceedings

Harnden P, Joffe JK, Jones WG, editors. Germ cell tumors V. Proceedings of the 5th Germ Cell Tumour Conference; 2001 Sep 13-15; Leeds, UK. New York: Springer; 2002.

Conference paper

Christensen S, Oppacher F. An analysis of Koza's computational effort statistic for genetic programming. In: Foster JA, Lutton E, Miller J, Ryan C, Tettamanzi AG, editors. Genetic programming. EuroGP 2002: Proceedings of the 5th European Conference on Genetic Programming; 2002 Apr 3-5; Kinsdale, Ireland. Berlin: Springer; 2002. p. 182-91.

Unpublished Material

Children and adolescents with chronic constipation: How many seek healthcare and what determines it? Rajindrajith S, Devanarayana NM, Benninga MA. J Tropical Pediatr. 2011 Dec 6. [Epub ahead of print]

Electronic Material CD-ROM

Neonatal Resuscitation Program (NRP) Training Aids [on CD-ROM]. National Neonatology Forum, New Delhi, 2006.Hemodynamics III: the ups and downs of hemodynamic [computer program]. Version 2.2. Orlando (FL): Computerized Educational Systems; 1993.

Journal article on the Internet

Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [Internet]? 2002 Jun [cited 2002 Aug 12]; 102(6): [about 1 p.]. Available from: http://www.nursingworld.org/AJN/2002/june/Wawatch.htmArticle

Homepage/Website

Cancer-Pain.org [Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from: http://www.cancer-pain.org/.

Acknowledgements

Acknowledgements, as well as information regarding funding sources, should be provided.

Tables

Each table should be typed on a separate page, numbered in sequence with the body of the text. Tables should be headed with a short, descriptive caption. They should be formatted with horizontal lines only; vertical ruled lines are not required. Footnotes to tables should be indicated with a), b), c) etc. and typed on the same page as the table.

Figures

Should be on separate pages but not inserted within the text. All figures must be referred to in the text and numbered with Arabic numerals in the sequence in which they are cited. Each figure must be accompanied by a legend explaining the contents of the figure. Graphs and bar diagrams should preferably be prepared using Microsoft Excel and submitted as Excel graph pasted in Word. Alternatively, photographs can be submitted as JPEG images. Keys to symbols, abbreviations, arrows, numbers or letters used in the illustrations should not be written on the illustration itself but should be clearly explained in the legend. Avoid inserting a box with a key to symbols, in the figure or below the figure. All Tables and Figures captions and legends should be typed on a separate page.

Copyright

EJMS is an open access journal and authors will keep the copyright. Authors can use the final published manuscript to disseminate the knowledge at various platforms; however, the journal should be given due credit at such platforms.

Reprints

Authors can contact editor or publisher for reprints at editor.ejms@mansapublishers.com or mansapublishers@gmail.com

Disclaimer

While the advice and information in this journal are believed to be true and accurate at the date of going to press, neither the editors and nor the publisher can accept any legal responsibility for any errors and omissions that may be made. The publisher makes no warranty, expressed or implied with respect to the material contained herein.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.